Constitution

 

» Part 1 - Name & Affiliation
» Part 2 - Objects and powers of the association
» Part 3 - Membership
» Part 4 - Meetings
» Part 5 - Alteration to the constitution
» Part 6 - Bylaws
» Part 7 - Officers
» Part 8 - Common seal
» Part 9 - Financial provisions
» Part 10 - Winding up provisions
» Part 11 - General

Part 1

Name and affiliation

1.1 The name of the society shall be the Manawatu Rugby Referees' Association (Incorporated), hereinafter called "the association".
1.2 The association shall be affiliated to the Manawatu Rugby Union (Inc.) and abide by their rules.
1.3 Throughout this document reference to the male gender shall include reference to the female gender.

Part 2

Objects and powers of the association

2.1 The objects of the association are:
2.1.1 To provide referees and assistant referees for rugby union matches;
2.1.2 To promote a knowledge of the laws of the game and the art of refereeing through formal instruction, exchange of views and a study of rulings given by the governing bodies;
2.1.3 To secure, amongst members of the association, uniformity in the interpretation of the laws of the game;
2.1.4 To assist as far as is practicable in achieving the objects of the game of the game of rugby by controlling the game in accordance with the laws of the game as determined from time to time and regulating the conduct of participants in relation to the game and members of the association;
2.1.5 To promote good fellowship amongst its members with members of other associations and with members of the community;
2.1.6 To promote and provide for the pursuit of leisure, recreational and social activities by its members.
2.2 The association shall have power:
2.2.1 To raise, receive or acquire moneys to further the interests and objects of the association;
2.2.2 To purchase, lease, hire or by other means acquire real or personal Estate, chattels, gear or apparatus to further the interests and objects of the association;
2.2.3 To sell, lease, exchange, mortgage, improve, manage, develop or otherwise deal with, all or any part of the real or personal estate of the association or in which the association has or may hereafter have any beneficial interest;
2.2.4 To invest moneys from time to time and apply the income to furthering the interests and objects of the association;
2.2.5 To borrow or raise for the purposes of the association such amounts of money at any time and at such rate of interest and in such form and manner and upon such security as shall be specified by the association;
2.2.6 To make such dispositions of the association property or any part thereof and enter into such agreements in relations thereto as may be deemed proper for giving security for such loans and interest referred to in paragraph 2.2.5 hereof;
2.2.7 To hire and employ all persons whose services may be deemed necessary to carry out the objects and powers of the association and to pay them, where appropriate, salaries, wages, gratuities and pensions.
2.2.8 To make donations, gratuities or loans to such person or Organisations as may be decided from time to time;
2.2.9 To operate a liquor license in accordance with the various enactment's and regulations which apply to such an operation;
2.2.10 To levy upon such class or classes of members of the association such monetary amounts and for such purposes as may from time to time be determined;
2.2.11 To do all such things as may from time to time be deemed necessary
to further the interests, activities, purposes and objects of the association.

Part 3

Membership

3.1 The association shall consist of the following classes of members:
3.1.1 Active, who are also financial members of the association.
3.1.2 Life, who are deemed to be financial members of the association;
3.1.3

Honorary, who are deemed not to be active, who are also financial members of the association.

Active members
3.2 An active member shall be a member who:
3.2.1 Is available for appointment to matches;
3.2.2 Holds any elected office in the association;
Provided however that a member who is temporarily unable to officiate in any capacity shall be entitled to such privileges of membership as may be granted by the executive of the association.
3.3 An intending active member, who shall be present at the time of nomination unless specially exempted by the executive, must be proposed and seconded, in writing, by two active members of the association, and may be elected after satisfying the executive that he is suitable in every way to become a member of the association.
3.4 A member of any other association affiliated to the New Zealand Rugby Union, or of a kindred association outside New Zealand, may be elected by the executive subject to the receipt of a letter of recommendation and clearance from the association of which he is a member.
Life members
3.5.1 Any member of association who has rendered outstanding service may be nominated for life membership.
3.5.2 Nomination shall be made in writing by any two financial members and approved by at least a two-thirds majority of the executive in meeting. If so approved such nomination shall subsequently be referred to the succeeding annual general meeting for confirmation at which meeting it must be confirmed by at least a two-thirds majority of members present and entitled to vote.
3.5.3 Life membership shall carry with it all the association privileges including the power to vote and the eligibility to hold any office in the association.
Honorary members
3.6 Any ex-active member, or other person interested in the laws of the game, may be accepted as an honorary member of the association and may retain such membership at the discretion of the executive.
3.7 Honorary membership shall not carry the right to vote nor to hold office in the association.
Disqualification and resignation
3.8 No person under disqualification by the New Zealand Rugby Union and/or its affiliated unions shall be eligible to become or continue to be a member of the association.
3.9 Any member may resign his membership by giving notice in writing to the secretary to that effect. Every such notice shall, unless otherwise expressed, be deemed to take effect on receipt by the secretary.
3.10 The executive committee shall act upon any breach of the bylaws by a member/s, and impose such penalty, suspension or disqualification that it deems appropriate.
3.11

It shall be the duty of the executive, if at any time they shall be of the opinion that the interests of the association so require, by letter, to invite any member to resign his membership within 14 days of such letter, and in default of such resignation to consider the question of his expulsion at an executive meeting to be held within four weeks after the date of such letter.

The secretary shall cause the member to be informed of the meeting and the nature of the complaints against him in sufficient time to afford him a proper opportunity of offering his explanation. At such meeting the member shall be allowed to offer an explanation either in writing or verbally. The member shall be allowed to bring to the meeting a supporter who shall be given the opportunity to represent the member during the proceedings. The member, and/or his supporter, who shall be given the opportunity of making an explanation, shall be allowed to comment on any or all of the allegations made against the member.

If two-thirds of the executive members present vote for his expulsion he shall there upon cease to be a member of the association. The executive shall advise members of the association at the first available opportunity of any such expulsion. The executive action shall be final except that a member may appeal in writing within 28 days to a general meeting of the association in which case a total of not less than 75% of the votes cast is necessary to confirm expulsion.

3.12 The executive may at any time, by a two-thirds majority, write off the roll of membership any member for incapacity or failure to confirm membership when so called upon. The executive action shall be final except that a member may appeal in writing within 28 days to a general meeting of the association in which case a total of not less than 75% of the votes cast is necessary to confirm expulsion.
3.13 Any ex-member of the association may be re-admitted to the membership Of the association on the decision of the executive.
3.14 Notice in writing of the procedure to be adopted at any general meeting at which appeals pursuant to clause's 3.10 and 3.11 are to be heard, shall be forwarded to each member and the expelled member at least 7 clear days before the date of such meeting.
3.15 Any member aggrieved by a decision of the general meeting under rules 3.10 and 3.11 hereof shall have the right of appeal to the management committee of the manawatu rugby football union (inc.) Whose decision on any such appeal shall be final.

Part 4

Meetings

Unless otherwise stated matters arising at any meeting shall be decided by a majority of votes.
Annual general meeting
4.1 The annual general meeting of the association shall be held on an annual basis at such time as determined by the executive of the association.
4.2 Notice in writing of the date of such meeting shall be forwarded to each member of the association at least twenty-one (21) clear days before the date of such meeting.
4.3 The annual general meeting shall be held for the following purposes:
4.3.1 To receive from the executive a report, balance sheet and statement of accounts for the preceding financial year;
4.3.2 To receive the auditors report and to appoint an auditor for the ensuing year;
4.3.3 To elect the officers as specified in rule 7.1 unless such officers have been duly elected by a special general meeting held during the Preceding calendar year.
4.3.4 To appoint an honorary solicitor.
4.3.5 To elect life members in accordance with clause 3.5.
4.3.6 To decide on any other matter duly submitted to the meeting as provided by the rules.
4.4 Conduct of meeting
4.4.1 Any member desirous of moving any resolution including any amendment to the constitution or Bylaws at the annual general meeting shall give notice in writing to the secretary not less than 14 days before the date of such meeting.
4.4.2 Seven (7) clear days written notice of notices of motion shall be given to members.
4.4.3 The order of business shall be decided by the executive committee and shall be set out in the notice calling the meeting.
Special meetings
4.5 The executive committee may at any time and for any purpose call a special general meeting, and shall do so within fourteen (14) days upon requisition in writing of any thirty active or life members stating the purposes for which the meeting is required. Only the matters so specified in the requisition shall be considered at the meeting provided however that the meeting by unanimous vote may permit the consideration of other business.
4.6

Seven (7) clear days written notice of the order of business shall be given to members.

General meetings
4.7.1 General meetings of the association shall be held during the rugby football season, where possible, on a weekly basis or at the discretion of the executive.
4.7.2 The association shall meet on a weekly basis for the purpose of training, education and development of referees in accordance with the programme plan
All meetings
4.8 At all meetings of the association the president or his nominee or in his absence a member selected by the executive committee shall take the chair. Every financial active or life member present shall be entitled to one vote on every motion to be exercised in such mode as appears expedient to the meeting. In the case of an equality of votes the chairman shall have a second or casting vote.
4.9 The quorums necessary to constitute meetings of the association shall be:
Annual general meeting
Special meetings
General meetings
20 active or life members
20 active or life members
20 active or life members
4.10 If, after the expiration of such time as the chairman of the meeting shall decide from the time appointed for the commencement of the meeting, there is no quorum present the chairman shall adjourn the meeting to a date and time to be determined by those present. Notice of the new date and time shall be given in the manner prescribed for
the type of meeting originally scheduled. If at that meeting there is no quorum present, then those present shall constitute a quorum and be entitled to transact the business of the meeting.
4.11 In the case of a special general meeting called by requisition of members if there is no quorum present the chairman shall adjourn the meeting or declare that such meeting lapse.
4.12 Any meeting shall have power to do those things specifically authorised by these rules. All other powers conferred upon the association by these rules shall be exercised by the executive committee provided however that a meeting shall have power to consider such matters as may be referred to it by the executive committee and any such matter so referred and decided in such a manner shall be binding upon the executive and members and always provided that any meeting properly called may exercise the powers of an annual general meeting.
4.13 Standing orders of the association maybe suspended by a majority vote of members present for the purpose of dealing with any matters not provided for in these rules. (standing orders means the recognised procedural rules for the conduct of a meeting).

Part 5

Alteration to the constitution

5.1 Any of the rules before or hereinafter written, other than rule 9.3 (pecuniary gain) and rule 10 (winding up) may be altered, deleted or added to by an annual general meeting or special meeting of members provided however that:
5.1.1 Seven (7) clear days' notice of the intended alteration, deletion or addition has been given to members in writing;
5.1.2 Such alteration, deletion or addition is approved by a majority consisting of not less than two-thirds of those members present and entitled to vote at the date of the meeting.
5.1.3 No addition to or alteration to the pecuniary gain clause or the winding up clause shall be approved without the Inland Revenue Departments approval.

Part 6

Bylaws

Forming part of this constitution shall be a set of bylaws governing the activities and rules of conduct of all members of the association.

Part 7

Officers

7.1.1

The officers of the association to be elected at an AMG or SGM in the
Following order, shall be:

President
Vice president
Secretary
Treasurer
Coaching and Grading committee

No more than Two (2) financial members to the executive committee

7.1.1 The nomination of persons for the executive committee, as per rule 7.2.1, shall be in writing and in the hands of the secretary at least 14 days before the annual general meeting or special general meeting called for the election of officers. Nominations shall be signed by the proposer, seconder and nominee.
7.2 Executive committee
7.2.1

The affairs of the association shall be controlled by an executive committee (the "executive") comprised of the following:

President
Vice president
Secretary
Treasurer
Representive from the Coaching and Grading committee

No more than Two (2) financial members to the executive committee
Immediate past president (for one year only)

7.2.2 The executive may co-opt such persons, as it thinks fit for such period of time and upon such terms as it thinks fit.
7.2.3 If any member of the executive or other committees of the association as specified hereunder shall die, resign, or absent himself without leave from three consecutive meetings of the executive or respective committee, the executive may elect a successor to hold office until the next meeting called for the election of officers.
7.2.4 The executive may appoint from time to time persons, whether officers of the association or committee members or members of the association or not, to form sub-committees to carry on such portion or portions of the association's affairs as the executive thinks fit, or to fill such vacancies as may occur in any of the committees of the association by resignation or otherwise.
7.2.5 The executive may, from time to time appoint such persons as it thinks fit to carry out the business of the association and delegate such powers to those persons as it thinks fit.
7.2.6 The executive shall have the power to expend the funds of the association and to incur such liabilities as may be deemed necessary.
7.2.7 The executive may discipline any member of the association for misconduct and impose such penalty as it thinks fit whether under regulations made by it or not. The member shall have the same rights as 3.10 and 3.11.
7.2.8 The executive may from time to time determine policy as necessary for the management and well-being of the association and to make such regulations, rules or bylaws for the internal management of the association, conduct of members and regulation of its refereeing, social, recreational or leisure activities as may be deemed necessary.
7.2.9

All policy made by the executive under rule 7.2.8 shall be submitted to the next general meeting of the association for confirmation.

7.2.10 If any matter occurs which in the opinion of the executive is not provided for in these rules, it shall be determined by the executive in such a manner as is deemed expedient and submitted to the next general meeting of the association for confirmation.
7.2.11 The executive may instruct the association's delegates to the Manawatu Rugby Union and the New Zealand Rugby Union (inc) to act on such matter as it thinks fit.
7.2.12 Four (4) members of the executive must be present at any meeting of the executive to constitute a quorum.
7.2.13 The chairman or person elected by the executive in the absence of the chairman shall have a casting as well as a deliberative vote in the event of an equality of votes at any meeting.
7.3

General
The president for the time being shall be a member ex officio of all committees.

Part 8

Common seal

8.1 The common seal of the association shall be kept in safe custody by the secretary or by such other executive member as may from time to time be authorised by the executive.
8.2 The seal shall only be used by authority of the executive.
8.3 Every instrument or document to which the seal is affixed shall be signed by an executive member and shall be countersigned by the secretary or by a second executive member appointed by the executive for that purpose, both such persons being present at the time of affixing the seal and subscribing their signatures to the said instrument or document at the time of affixing of the seal and in the sight and presence of each other.

Part 9

Financial provisions

9.1 The financial year of the association shall end on the last day of October in each year, to which day the accounts shall be balanced.
9.2 The accounts and balance sheet shall as soon as practicable after the end of the financial year be audited by a suitably qualified person who shall be appointed at each annual general meeting. A vacancy occurring in the office of auditor during the year shall be filled by appointment by the executive, such appointment to hold office until the ensuing annual general meeting.
9.3

No member or person associated with a member of the organisation shall derive any income, benefit or advantage from the organisation where they can materially influence the payment of the income, benefit or advantage. Except where that income, benefit or advantage is derived from:

(a) professional services to the organisation rendered in the course of business charged at no greater rate than current market rate; or

(b) interest on money lent at no greater rate than current market rates.

Part 10

Winding up provisions

10.1

If at any meeting, a majority of those present and voting shall resolve that the association be wound up, a special general meeting shall be held not earlier than 30 days after the day of the meeting at which Such resolution was passed, to confirm or reject such resolution. If the resolution shall be confirmed by a majority consisting of not less than two thirds of those members present and entitled to vote, at that special general meeting, the association shall be wound up and all surplus assets after payment of all costs, debts and liabilities of the association shall be transferred to the Manawatu Rugby Union (inc.) and in default thereof to the New Zealand Rugby Union (inc.).

Part 11

General

11.1 A copy of this constitution, bylaws and of any regulations made by the executive shall be kept in the association's premises and be available for inspection by members.
 
Website powered by

Latest News

2018 Monday Meetings

The 2018 season Monday meetings will start after the date of the AGM has been confirmed.

We will continue the new start time of 7pm this season.

The training programme will be uploaded as soon as it is available in early February.

 
2018 AGM

The 2018 AGM date will be confirmed early in 2018.

Have a good break until then.

Contact us

Matt Booth: Secretary
027 339 9388